§ 2.74.095. Records Manager.

A.

The City is obligated by state law and by sound management practice to retain, sort, store, and manage its records using well-organized, efficient, and consistent procedures. To assist in implementing those procedures, the City hereby creates the position of City Records Manager.

The City Clerk is the City's Records Manager for all City departments, except the Police Department. The Police Department shall designate its own Records Manager.

The Records Manager may delegate specific responsibilities to City staff, but remains ultimately responsible for overseeing compliance with best practices in the retention, sorting, storage, and management of the City's records. The Records Manager is granted authority to and shall:

1.

Be responsible for designing and maintaining procedures and systems for the retention, sorting, storage, and management of the City's records.

2.

Be responsible for implementing procedures and systems for retention, sorting, storage, and management of the City's records.

3.

Serve as the principal contact point for any issues or questions concerning the retention, sorting, storage, and management of the City's records.

4.

Coordinate City staff, and generally ensure compliance with the City's records management procedures and systems.

5.

Make the final decision as to the storage, retention, or destruction of any particular record.

6.

Provide records management training for new employees and for every Department/Division on a periodic basis.

(Ord. No. 3456 § 1, 7/12/2012)